Event Planner I - Competition No. 25.09.240

MacEwan University is seeking an Event Planner I for an 18-month, full-time replacement term with our Conference and Event Services. In this role, you will plan and deliver internal and external events on campus and support the team at major university-wide events. 

Key responsibilities include:

• Acting as the primary contact for assessing event requirements and determining all university space, services and equipment required to execute the event;
• Liaising between Conference Services, service providers and the client, monitors and ensures all details and requirements of the event are clearly communicated, understood, complete and delivered on time;
• Providing support to the Supervisors in the development of critical path or event plan for larger, more complex events;
• Monitoring the progress of the critical path and event requirements to ensure all services are ordered, requirements communicated, and key deadlines are met;
• Ensuring that the space, service and equipment costs on a project basis within each client's event budget and contract;
• Obtaining and maintaining records used to prepare final invoicing for the event;
• Providing information and quotes on university space, services and equipment;
• Ensuring the terms and conditions of the University's contract within own portfolio is met;
• Completing and managing all rental contracts and client event files for all business secured;
• Providing on-site event support and assistance, including tours to clients and guests, ensuring all services and equipment are in place and by resolving or troubleshooting any onsite issues;
• Supporting and assisting the Supervisors with prospecting, developing and obtaining new business or service options for the operation and university as well as maintaining ongoing relationship with clients; and
• Data entry and administrative support related to bookings, event requirements, client contracts, reports.

Replacement Term (35 hours per week)