Project Coordinator
MacEwan University is seeking a Project Coordinator for a full-time 24-month term role with our Sociology department with the Faculty of Arts and Science. While this is a temporary position for up to 24 months, it will be continuously reviewed and there may be an opportunity for extension or continuing employment based on funding and operational needs.
Reporting to the Project Director, who serves as the Principal Investigator (PI) of a Social Sciences and Humanities Research Council of Canada (SSHRC) Partnership Grant project, you will provide comprehensive coordination to support the planning and execution of a collaborative research and community-engagement initiative. Managing the day-to-day of the project demands excellent organizational skills, attention to detail, and the ability to collaborate effectively with academic and community partners in a dynamic research environment.
Requirements
You will have:
A strong intellectual and academic skillset including critical thinking, problem-solving, time management, communication, research, and analysis;
The proven ability to work independently and collaboratively, managing complex tasks, teams, and multiple deadlines with minimal supervision;
Demonstrated leadership, interpersonal, and communication skills, with the ability to engage diverse stakeholders and translate research findings for community and academic audiences;
Advanced proficiency in digital tools and software, including Microsoft 365, research platforms (e.g., NVivo), databases, spreadsheets, and web-based applications.
Experience in research design and methodologies, including quantitative, qualitative, mixed-methods, and community-based approaches;
Skills in project coordination and administration, such as scheduling, budgeting, documentation, and multi-partner collaboration with schools, universities, or government agencies;
A deep understanding of educational systems and equity, particularly within K–12 and Indigenous contexts, with awareness of cultural sensitivity and diversity;
Applied knowledge of mobilization and academic writing, including grants, reports, and publications tailored to various audiences using APA and other formats;
Experience with qualitative and quantitative data analysis (e.g., thematic analysis, coding, NVivo);
Experience being adaptable, organized, and detail-oriented, while working under pressure in evolving environments, maintaining professionalism and ethical standards; and
Well-versed in research ethics and Indigenous research principles (e.g., OCAP, 4 R’s), with a commitment to respectful and inclusive research practices.
Qualifications
A minimum of 3 years of professional experience in research coordination.
A minimum of 2 years of experience in project and budget management.
Managing health services and community based participatory research projects, and grants within academic research is an asset.
An equivalent combination of education and experience may be considered.
Benefits
When you become part of the MacEwan University team, you will enjoy a competitive salary. Our total compensation package includes:
Competitive base pay
Term appointments of 12 months or longer include eligibility for MacEwan benefits, excluding insurances
Continuous learning culture
Opportunities for career growth
Responsibilities
Project Coordination & Management
Supporting project planning, scheduling, and coordination to ensure timely, cost-efficient delivery of milestones and deliverables;
Maintaining tracking systems for deadlines (e.g., grants, reports), reporting progress to the Project Director, and ensuring adherence to timelines;
Managing meeting logistics - preparing agendas, scheduling and action items; and
Creating and maintaining a system for organizing program drives, file management, permissions and safeguarding confidential data.
Financial & Resource Management
Developing, monitoring, and adjusting project budgets; creating financial projections while ensuring compliance with institutional and funding requirements; and
Researching and supporting applications for grants and awards; assessing resource needs and proactively resolving project issues.
Research Support
Contributing to grant applications and ethics submissions, including writing, formatting, and coordination;
Preparing research materials (e.g., literature reviews, reports, data tools), coordinating data collection and analysis logistics, and supporting rigorous research methodologies; and
Facilitating collaboration between community and university partners to support community-engaged research.
Communication & Knowledge Mobilization
Coordinating production and dissemination of knowledge translation materials (e.g., presentations, reports, web content, publications) for diverse audiences;
Acting as point of contact for stakeholders, ensuring strong partnerships through consistent communication and responsiveness; and
Organizing dissemination events (e.g., symposiums, workshops, webinars) and track outcomes to support knowledge uptake and engagement.
The application process will continue on the employer's website.
Location
Canada